The Process: Clubs & Organizations


The Process Explained

When the Office of Student Rights & Responsibilities (OSRR) receives a report of a possible Recognized Student Organization Code of Conduct (RSOCC) infraction, the office will outreach any witnesses as part of the investigation and fact-finding process. A student witness may confer with family members, advisors, or attorneys at any stage in the intake process, but attorneys are not permitted to participate in a hearing if the matter proceeds to that phase.

Witness Meetings

At the initial meeting, the student witness is advised of their rights and offered an opportunity to share with the student conduct administrator what they observed. The student is encouraged to respond and participate in an open and honest discussion of the incident. All witness meetings as part of the club and organization process are completely confidential.

Notice of Investigation

If OSRR determines that there is enough evidence that a club or organization violated the RSOCC, a Notice of Investigation will be sent to the President of the organization and any National HQ staff, if applicable.

The Notice of Investigation will include a date and time for the President, one other club officer, and one advisor to meet with the University Judicial Coordinator and discuss the incident(s). This meeting provides an opportunity for the organization to respond to the allegations, provide additional evidence, and work with OSRR in determining the next appropriate steps.

The Notice of Investigation letter will outline any restrictions placed on the club or organization, as deemed appropriate based on the nature of the incident. This may include, but is not limited to, restricting social events, meetings, and recruitment.


After conferring with campus partners, in addition to any appropriate staff members from a National HQ, OSRR will issue an Outcome Letter to the organization. The Outcome Letter will outline the facts in the investigation, any applicable charges of the RSOCC, and the sanctions placed upon the organization. Outcome Letters are administrative actions and are not required to be memorialized in writing by the organization President - the Outcome Letter decision is final and may not be appealed. All correspondence between the university and organization will be kept in the organization’s conduct file with OSRR. All files and records are kept indefinitely per the record and retention policy outlined in the RSOCC.

Possible Sanctions


Compensation for loss, damages or injury. This may include appropriate service and/or monetary material replacement.

Educational and Remedial Sanctions

Service to the University or the community, training, counseling, or other remedies intended to discourage a repeat of the misconduct or as deemed appropriate based upon the nature of the violation.


A designated period of time during which the privileges of continuing in student status are conditioned upon future behavior. Conditions may include the potential loss of specified privileges to which a current student would otherwise be entitled, or the probability of more severe disciplinary sanctions if the student is found to violate any University rule during the probationary period.


Temporary separation of the student from active student status or student status. 

  • A student who is suspended for less than one year shall be placed on inactive student status and remains eligible to re-enroll at the University (subject to individual campus enrollment policies) once the suspension has been served.  Conditions for re-enrollment may be specified.
  • A student who is suspended for one year or more shall be separated from student status but remains eligible to reapply to the University (subject to individual campus application policies) once the suspension has been served.  Conditions for readmission may be specified. 


Permanent separation of the student from student status from the California State University system.

Related Content

Our Info

Contact Us

Follow Us

Follow us on Instagram @calpolyosrr

Profile Link

Dean of Students

DOS Website